Prioritising me

I want to change how I prioritise the things I need to do.

Currently it goes like this:

  • First, work I’m paid to do
  • Second, things I’ve explicitly committed to do
  • Also Second, chores that have to be done (pay bills, doctor appt etc)
  • Third, political activities (and there are a lot of these!)
  • etc etc etc
  • Last, things I love to do. Like writing.

I’ve committed to a bloggy course over the next few weeks, with an intention to bump ‘blog-attention’ up from Last to Second (an explicit  commitment, yes?).

We’ll address another time the question of why I have myself last on this list, and be satisfied for the moment if I can move ‘Blog tasks’ up closer to the top.

How do you prioritise? When you have too much to do, how do you decide what gets your attention and energy? Have you thought about it?

Procrastination Champion!!

How long can you put something off before your conscience bothers you?

For me, it seems to be about 3 or 4 months. Yes, I have excuses, but if you judge me by my results, I’ve fallen a bit behind in my commitments.

The great clear out, my Scotland FreeCen tasks, my blog — all last got action from me in about October.

The very fact that I have signed on today to post something lends credence to my stated intention to do better.

I re-read my post about Eat That Frog (overcoming procrastination tendencies) and here I am. (Thank you, thank you.)

I gave away two bags of clothes to charity this month, and I have some 1871 Scotland census forms to check.

How about you? Is there anything important you’ve been putting off?

 

 

The Great Autumn Clear-Out

At our house, we’re about to set out on a 3 month clearing-out project. My theory: clearing out our physical spaces contributes to a clearer inner life. Best case: a new perspective. Worst case: a less encumbered house.

I’ll give frequent updates here, and lessons learned. (Or as they say in UK, lessons learnt.)

It begins tomorrow, 1 Sep and ends 10 Nov 2011.

Wish me well!

How to Flourish in Your Life

Most psychological approaches ask us to look at our pain, weaknesses and short-comings, and then implement a plan to improve so that we’ll feel better or be more effective or have more self-esteem. If you take a close look at most models, there is nothing that offers a ‘cure’ for your woes, but only palliative therapies. Removing or reducing the bad stuff is one approach, but it doesn’t seem to me that it’s helpful in leading a fulfilling life. I manage my depression, learn to get past my sad/scared/angry feelings of the past, forgive my perpetrators. But none of that makes me happy, does it?

Dr Martin Seligman decided that he wanted a psychology that helped people to be happy, to lead fulfilling lives, and he invented ‘positive psychology’.

At first he called it ‘authentic happiness’, and focused on happiness-as-a-positive-emotion. But reflection made him realize that this excluded people who weren’t a walking happy face, or were introverted. Like him. And like me.

I’m annoyed when someone, usually a stranger, looks at me and says, ‘Smile!’ I think of myself as pretty serious, not frivolous, and certainly not jolly (in spite of my Facebook photo at the moment). But I feel good about my life, challenged and rewarded, engaged and purposeful, loving and loved. My life is fulfilled.

So Dr Seligman took a deeper look at his subject matter, something I usually appreciate when I encounter it. He came up with a five-point plan for flourishing in life. He called his new book, Flourish.

He look at 5 points to a flourishing life, acronym: P E R M A.

P for Positive Emotions: we need to feel happy, satisfied, grateful, hopeful, loved, amused, content, joyful and all sorts of other positive emotions. These are just some of mine; your list will be different. I want to experience more of these emotions, and fewer of the other sort. Meditation has helped me experience emotions as passing states, and I’ve learned that I can elicit different emotions by thinking different thoughts. How much of your time is spent feeling positive emotions?

E is for Engagement: When I do work in which I feel engaged, I’m completely absorbed, and time flies by. You know the idea of being ‘in the flow’? It’s when you are so engrossed in what you’re doing that you lose awareness of the world around you, your aches and pains, the noisy children next door, your worries and woes. This happens for me when I’m writing. Also when I’m reading a particularly skillfully crafted detective novel. 🙂 Do you love what you spend most of your time doing?

R is for Positive Relationships: (‘P’ was already used.) Our relationships bring us opportunities for growth and development, serve as mirrors of our own character, and let us love and be loved. If you’re challenged to make and keep close friends, heal rifts with family members, or attract and maintain an intimate relationship, this probably gets a lot of your mental and emotional attention. In what ways are you actively seeking to improve your relationships?

M is for Meaning: When there’s a sense that you are doing things for benefit to something beyond yourself, it brings satisfaction. For me, I have a picture of my purpose and I just know when what I’m doing fits snugly into that picture. It doesn’t need a belief in god to know your purpose, although that might be your path. It’s within your heart, and when you discover it or uncover it, you’ll know. There’s a tilt, or a click, as something falls neatly into place. What makes your heart sing? What do people seek you out for? What do you excel at? And where do you get into the flow? All of that hints at your personal meaning in life.

A is for Achievement: We feel good about ourselves when we accomplish what we set out to do. If it also clicks with our sense of purpose, then we get those positive emotions, but we feel particularly good when we’re proud of ourselves. At the end of each year I look back and list what I’ve achieved. The list can get surprisingly long! When I see the list, I feel good about myself and the direction my life is going. How often to you pause to feel that glow of pride when you’ve accomplished what you set out to do? How would it be if you did that more often? Or more deeply?

“At last, psychology gets serious about glee, fun and happiness. Martin Seligman has given us a gift – a practical map for the perennial quest for a flourishing life.”
Daniel Goleman, author of /Emotional Intelligence

“I finished his new book, Flourish, a convert… less an academic or therapeutic enterprise than a game-changing crusade.”
New Scientist

“The reason western policy-makers are excited by Seligman’s approach is that he has apparently found a way to turn the lessons of ancient philosophy into an evidence-backed science”
The Spectator

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Related reading:  List of Feeling Words

Renewal

I spent last week on a Greek island, and learned that having the time to read a thoughtful book all the way through, think about something all the way to the outcome I’d like, or listen to mp3 lectures and then write my thoughts about it all, renews me.

Now, to figure out how to incorporate that space into real life.

My Bravery Journal

I’ve done something this week that I was frightened to do. I felt the fear and did it anyway. And nothing terrible happened. In fact, I ended up having some fun, and feeling pretty good about myself.

Two weeks ago, I won two elections, each one to a seat on a council where I live. One is the district council, the other the parish council. (To my non-UK readers, have you ever seen The Vicar of Dibley? Parish council is pretty much like that. The district council comprises  several parishes.) This week I had all the first meetings, full council, committees, groups.

I was scared of going to new places, meeting lots of new people, not knowing where things are or how things work.

It’s somewhat reminiscent of how I was with piano lessons. For awhile now, I’ve wanted to play the piano and make beautiful music. I found an instructor nearby and went to my first lesson. What I quickly remembered was that I don’t like not knowing how to do something. Seriously. I wanted to be able to play the piano. I didn’t want to have to practice and be a beginner. Piano wasn’t meant for me. Or I wasn’t meant for it. Or something. I don’t fully understand it yet. I wasn’t afraid to take lessons. But maybe I was afraid to look foolish?

This pattern has a chance to repeat itself with my current effort to learn to swim properly. Last week, I took my first lesson in about 45 years. When the (kind and encouraging) instructor asked me what my goal was, I pointed to the lady swimming laps smoothly and without a ripple and said, “I want to be able to swim like that.” But so far, it’s not like playing the piano. So far, I’m willing to practice at swimming. I wonder what the difference is? Something about the rewards being potentially great enough to overcome the fear of looking foolish?

So anyway, now some people greet me as Councillor Hallett. It’s quite fun, that.

~~~~~~

Last year, I met a man who shared with me that he had an approach to tackling his fears.  He learned that the things he feared weren’t really dangerous, and that he could grow his courage to do the things he feared by keeping track of what he feared, what he did, and the outcome.

He called it his Bravery Journal. I thought that was a super idea, so I started one too.

Whenever I feel that butterflies-in-the-tummy, sweaty-palms, I’d-really-like-to-cancel-out-of-this feeling, I know it’s time to write an entry in my Bravery Journal. I write the date, name the fearful event, and describe what exactly I fear. Then I expect a bit more from myself and go and do the thing I fear. Once I’m done, I come back to my Bravery Journal and write about what happened. It’s usually something really good.

This week, I was scared to go to the first full council meeting. I was worried that I might say or do something that showed my inexperience and that others would think it was a mistake that I was elected (or some foolishness such as that). So I wrote about it in my Bravery Journal, and then I went along to the meeting anyway. That night I met some district officers who offered to help me contribute to our local Save the Library campaign in ways above and beyond what I expected. I went home and wrote that in my Bravery Journal. The next meeting this week wasn’t nearly as scary for me.

Try this the next time you feel frightened, or even if you just think, “I’m going to cancel out of that commitment tonight.” Write the date, name the event, and write a few sentences about how you’re feeling, about what you fear will happen. Then go and do it anyway. (That part is really important. If you don’t go and do it anyway, you’ll never get braver.) After you survive, come back to the Bravery Journal and write about the outcome.

Over time, sometimes a very short time, you’ll get braver, and more willing to say yes to new things, which makes your life richer.

Try it out and tell me about it, won’t you?

 

 

 

Doing My Best

Lately, I’ve been having a rough time.

Life handed me a medical diagnosis to deal with. That’s fine. Life does that. But it’s my reaction to it that has me thinking. I’m not able to get as much done as I expect of myself. And at the end of each day, or week, I look back and tend to notice all the things I didn’t do.

After a particularly tiring week, last night as I lay in bed (extremely early because I was exhausted) I started my habit of carrying forward to tomorrow, or next week, all the things I didn’t get done.

But I interrupted myself this time. Instead, I thought, “Hey, I did the best I could. And that’s all I can do.”

And that’s all any of us can do, really. Don’t you think?

Goals for Roles

The busier your life, the more important it is for you to keep on track toward what matters to you and maintain a balance among all your roles; ensure you pay consistent attention to the things you value most, and take small steps that get you closer to what you want.

Roles

My roles are the hats I wear in different parts of my life. I’m a consultant, blogger, wife/partner, family member, meditator, homeowner, friend, family tree researcher, Integral Community Member, personal coach, mother, keeper of the temple (my body). Everyone’s roles are different and personal to them. Your roles reflect what you value; goals for roles fulfill your life in a way that matters to YOU.

Goals

As you consider your goals, think about the longer term. Look down the road a year or more, depending on what you find comfortable. These longer term goals inform the shorter-term goals that drive your weekly and daily plans. For each role, what’s the main thing you’d like to achieve in the long term?

For example, in my role of Family Tree Researcher, I’ve got an intention to create resources that future generations can use in their family research. For this year, I set two pretty big goals:

  • Get my application in for the Daughters of the American Revolution so that my granddaughters and their descendants can use this proven lineage if they should want to join.
  • Publish a website for my granddaughters’ family tree that gives other researchers access to my research results for free.

Possible monthly goals for this role:

  • Register domain name
  • Decide on software to drive the site
  • Decide which UK chapter of DAR to join
  • Get proofs of births for first 3 generations.

On Sunday evening, I plan my actions for the next week. Some possible weekly goals:

  • Contact St James Chapter for membership info
  • Contact Westminster Chapter for membership info
  • Load WordPress to site and find out how to link The Next Generation software as a plugin.
  • Send away for Dad’s birth certificate

Why do I set my goals this way?

I focus on my purpose and ensure the actions I take each day and week support my longer-term goals. Even though in some weeks I may not take active steps to move me towards a particular goal in a role, it’s important to me that I consider each goal in each role every time I make up a To Do list.

For me, the main thing in my Sunday evening planning session is to consider all my goals in my roles when I decide how to use my time this week. I’m confident I’m giving my attention to the things I value, moving forward toward what I want, and balancing the different parts of my life in a way that works for me.

How to set Goals for Roles

1.       List your most important roles. Consider those where you spend most of your time, or maybe one that you value and would like to give more time to. Consider your roles at work, in your personal life and in your community. Of those roles you’ve listed, which are the most important to you? Highlight perhaps 6-8 roles. You may have more roles, but while you learn how to use this method, limit yourself the most important roles.

2.       For each role you listed above, think about your general intention. What are you trying to do? If your life in that role were perfect, what would it look like? For my role as a family tree researcher, my general intention was to create resources that future generations can use. If Parent is one of your main roles, what’s important about that? To have children who succeed in school? To have open communications with your child? To let your child explore many activities and interests?

3.       Once you are clear about your intention, set some specific goals about what you want to achieve. Maybe you are going to set and maintain regular study sessions for your children during school term this year. Or, you are going to keep your children involved in two sports activities over the summer holidays. Set SMART goals so you know when you’ve succeeded.

This approach supports you to make steady progress towards goals that you value, and keep a balance in your life among all the roles you play.

Related reading:

How to Set SMART Goals: Goals that are Specific, Measurable, Achievable, Realistic and Time-bound give you more chances for success.

The Power of Planning: How setting goals for roles contributes to effective planning.

Set SMART Goals

If you want to achieve your goals, write them in a way that supports you to achieve them. Make them SMART goals.

Specific:

Make your goal specific, so that you can recognize it when you reach it. Your goals might be, “I’ll try to have a better relationship with my husband in the future”, or “I will do at least one thoughtful task for my husband per day this month”? Although one kind task a day doesn’t necessarily add up to an improved relationship, when I state a goal in language like this, I’ll know when I’ve achieved it, and then I can evaluate its effectiveness toward improving the relationship.

Measurable:

“I want to write more”, has a lack of energy. “I will write 1000 words per day, at least 5 days per week”, has energy that pulls me along. When I’m vague about what I say I will do, I’m vague with my actions. When I state my goal in measurable outcomes, I know how far I have to go, and I can celebrate when I cross the finish line.

Achievable:

“I want to bring peace to the world” may win you a beauty pageant, but it hardly inspires perseverance with the stuff of daily life. Set a goal you have a good chance of achieving, something more like, “I will work with my colleague to reach a mutually beneficial solution.” Set a stretch goal that inspires you to be more than you think you can be, but that in your heart you know you can achieve.

Realistic:

Can you achieve this goal with the time and resources you have? Training to run a marathon won’t happen in 2 weeks, and you might need a support team. In order to earn a living from teaching guitar, you need to know how to play guitar.  You can do it, for sure. But can you do it in the time frame? Have a good think about what’s realistic. There’s a greater danger that you sell yourself short and set your sights too low.

Time bound:

The difference between a dream and a goal is a plan, and a plan has a deadline. If you set no deadline for your goal, you’ll probably never get it done. “For the next few years, my priority is to clear my clutter.” Do you find that inspiring? “I will get rid of all the stuff in my cellar that I don’t need, and the rest will be in labeled boxes behind closed doors by the 31st of July.” That makes me want to stand up and cheer!

Give yourself every chance to achieve your goals. Make them Specific, Measurable, Achievable, Realistic and Time bound. Make them SMART goals.

5 Ways to Prioritize Your To Do List

You’ll never complete every item on your To Do list.  Your list grows quickly, and there are only so many hours in a day.

The secret to living a fulfilled life is to make your time count. Make the best of the time you have by learning to prioritize.

How to Prioritize

I previously wrote about The Power of Planning, and why following your own plan is important. I first make a plan for the week, and then each day create a To Do list for today.  I work from my weekly plan and include anything else that comes up for my attention. I prioritize my To Do list using the following 5 categories. These are listed in no particular order.

1. If I don’t do this, there could be dire consequences. Examples: buy gift for daughter’s birthday (tomorrow), file taxes (due today), refill empty birth-control prescription (or postpone date night 🙂 ).

2. I promised someone that I’d do this. If I’ve made an agreement with someone that I’ll get this done, then I want to get it done. Keeping my agreements with myself and others is a big part of my definition of personal integrity and self-esteem. Examples: I said I’d phone you this week, I promised myself I’d go to the gym today, I said I’d do the weekly shop,and I promised all of us that I’d be prepared for the meeting on Wednesday night.

3. If I do this, there may be big benefits. The lottery hucksters tell us, “If you don’t play, you can’t win.” Examples: If the deadline for applying for that perfect job is today, get your application in! Buy your plane tickets by today and get a whopping discount.

4. This is my work. I get paid to score Leadership Development Profiles, so it’s important to me to get them finished and returned on time. Examples: answer emails from prospective clients, arrive promptly for meetings and coaching sessions, follow through with what I say I’ll do (see number 2, above).

5. If I do this, I’ll feel good about myself. For me, this category puts fun into a ho-hum To Do list. Passionate involvement, deeply felt causes, or personal development projects all find a place at the table. Currently, I’m working on unfinished projects, and every time I complete one more, I feel GREAT!! I put two or three of them on my To Do list each week.

What will you achieve this week?

Related Reading

The Power of Planning: If you don’t already have a strong plan, make one now!

Eat that Frog: get the most important things done first

Rewrite your future: what you decide and choose today determines your future